CELPIP Reading Part 1Reading Correspondence Practice

Hi Felix,

I wanted to follow up about Saturday's clothing donation sort at the neighbourhood depot. We planned to unload and sort every box Saturday morning. Everything appeared to be settled, and I had planned around the original arrangement. The problem is that the loading dock will be closed until early afternoon.

A damaged overhead door must be inspected before volunteers can enter that area. As a result, the delivery van cannot unload at our scheduled time. I first asked the depot manager whether volunteers could use the side entrance. The side entrance is available Friday evening but cannot accept vehicles Saturday.

I also checked the earlier arrangements before deciding which alternative might cause the least disruption. One detail to keep in mind is that you have the box labels and know how the sorting zones are organized. My preferred solution is unloading the van Friday evening and sorting the boxes Saturday afternoon. That would work best because the boxes can be secured indoors before the dock inspection begins.

It would solve the immediate problem while keeping the useful details already settled. If this is acceptable, I can update the remaining details as soon as I receive your reply. Another possibility is moving the entire activity to Sunday. The difficulty with that option is that several volunteers are unavailable that day.

I considered cancelling the arrangement entirely, but that would create unnecessary work for everyone involved. For that reason, I would rather use one of the practical alternatives already available. The practical detail I have not resolved is that the Friday unloading team still needs one person authorized to sign the key log. Please let me know how that part should be handled if the preferred plan is approved.

I kept the records about Saturday's clothing donation sort at the neighbourhood depot together for this review. No other related plan needs to change while this matter is reviewed. A written reply about unloading the van Friday evening and sorting the boxes Saturday afternoon would prevent confusion. Thank you for considering the timing and practical effects of this request.

I need your answer by Thursday at six. The depot manager must issue a temporary access code. Most importantly, I am asking you to join the Friday unloading team and sign the key log. Once I hear from you, I will confirm the unloading list and prepare Saturday's revised assignments.

Thanks,

Nora