CELPIP Reading Part 1Reading Correspondence Practice

Hi Colin,

I wanted to check in about Friday’s software training for the service team. We reserved Meeting Room B because its layout supports paired practice. Everything appeared to be settled, and I had planned around the original arrangement. I am contacting you now because the room projector has failed and cannot be replaced before Friday. The replacement lamp is on back order after the first shipment was misrouted. As a result, participants cannot follow the live demonstration from their laptops alone.

I first checked the room calendar and tested the screen in Conference Room East. The conference room equipment works and the tables can be rearranged into pairs. I also checked the information we exchanged earlier so I would not overlook an existing condition. One detail to keep in mind is that you already printed signs directing staff to Meeting Room B. My preferred solution is moving the training to Conference Room East at the same time.

That would work best because the working screen preserves the demonstration and the room still supports paired tasks. I do not want to change more of the arrangement than the current problem requires. If this is acceptable, I can update the remaining details as soon as I receive your reply. Another possibility is delivering the session in Meeting Room B without projection. The difficulty with that option is that participants at the back would miss important steps and require repeated help.

I considered cancelling the arrangement entirely, but that would create unnecessary work for everyone involved. For that reason, I would rather use one of the practical alternatives already available. The practical detail I have not resolved is that Conference Room East requires a separate access card before eight thirty. Please let me know how that part should be handled if the preferred plan is approved.

I kept the records about Friday’s software training for the service team together for this review. No other related plan needs to change while this matter is reviewed. A written reply about moving the training to Conference Room East at the same time would prevent confusion. Thank you for considering the timing and practical effects of this request.

I need your answer by Thursday at three. Facilities needs the trainer’s name to prepare the card. Most importantly, I am asking you to approve the room move and replace the printed direction signs. Once I hear from you, I will reserve the access card and test the sound system.

Thanks,

Maya