CELPIP Reading Part 1Reading Correspondence Practice

Hi Adrian,

I wanted to follow up about the staff breakfast we are organizing next Friday. We ordered hot drinks and breakfast boxes from Morning Cedar Café for forty people. Everything appeared to be settled, and I had planned around the original arrangement. The problem is that the café can now supply only twenty-five boxes.

One of its ovens needs repair and production will be limited all week. As a result, fifteen employees would have no meal under the current order. I first contacted two nearby suppliers and compared delivery times. Brook Lane Bakery can provide the missing boxes and deliver them with clear ingredient labels.

I also checked the earlier arrangements before deciding which alternative might cause the least disruption. One detail to keep in mind is that the original café deposit covers drinks and twenty-five meals. My preferred solution is keeping the café order and adding fifteen boxes from Brook Lane. That would work best because we preserve the prepaid drinks while providing food for everyone.

It would solve the immediate problem while keeping the useful details already settled. If this is acceptable, I can update the remaining details as soon as I receive your reply. Another possibility is cancelling the café and moving the full order to Brook Lane. The difficulty with that option is that the café deposit is non-refundable and Brook Lane cannot provide hot drink urns.

I considered cancelling the arrangement entirely, but that would create unnecessary work for everyone involved. For that reason, I would rather use one of the practical alternatives already available. The practical detail I have not resolved is that both deliveries need separate reception contacts for the same entrance. Please let me know how that part should be handled if the preferred plan is approved.

I kept the records about the staff breakfast we are organizing next Friday together for this review. No other related plan needs to change while this matter is reviewed. A written reply about keeping the café order and adding fifteen boxes from Brook Lane would prevent confusion. Thank you for considering the timing and practical effects of this request.

I need your answer by Wednesday at four. Brook Lane releases unconfirmed large orders after that time. Most importantly, I am asking you to approve the split order and act as the second reception contact. Once I hear from you, I will confirm final attendance and send both suppliers matching delivery notes.

Thanks,

Ivy